DevDogs x GDG On Campus Privacy Policy

Effective Date: October 10, 2024

Last Updated: January 27, 2026

At DevDogs x GDG On Campus (UGA), we value transparency. This policy explains how we handle your data across the DevDogs Website, Platform, Community Resource Forum, and RoboDog Discord Bot (collectively, the "DevDogs System").

1. The Data We Collect

We only store and process data you willingly provide or authorize. This includes:

• Identity: First/last name, preferred name, and pronouns.
• Contact: UGA email, preferred personal email, and Discord username.
• Professional/Technical: GitHub username, contribution history on DevDogs projects, major, graduation year, and resume links.
• Account & Content: Encrypted passwords, profile pictures, and any content or resources you post to our Community Forum.
• Participation: Membership status and event attendance history (via Google Developer Groups or check-in forms).

2. How We Use Your Data

Your information is used to power the DevDogs System and improve your experience:

• Personalization: Displaying your member profile and forum contributions.
• Leaderboards: Tracking GitHub contributions for project management and Experiential Learning (EL) credit opportunities.
• Analytics: Using anonymized demographic data to show potential sponsors the impact of our club and to improve our programming.
• Communication: Meeting updates, event coordination, and forum notifications via Discord and email.

3. Our Privacy Pledge

• No Selling: We will never sell your data. Ever.
• Limited Access: Only credentialed members of the Executive Board (President, Technical Officer, Engagement Officer, Marketing Director, and Lead Web Developer) have access to administrative user data.
• Security: Your password is encrypted and indecipherable even to those with database access.

4. Your Rights & Data Control

You have full control over your information:

• Data Request: You may request a complete copy of all data we store about you at any time.
• Data Removal: You can request the permanent removal of your data and account "no questions asked."
• How to Exercise: Email devdogs@uga.edu with your name and the subject line "Data Request" or "Data Removal Request."

5. Third-Party Services

We use external platforms (GitHub, Discord, and Google) to facilitate club operations. If any financial transactions occur (such as dues or merch), they are handled by UGA's Paciolan system. These services have their own privacy policies which govern their data handling.